See how ChefMate works
A quick walkthrough of the workflow personal chefs use to plan meals, track costs, price confidently, and invoice faster — without spreadsheets.
Takes about 2 minutes to read.
Step 1
Start with the client — keep context in one place
Capture preferences, allergies, and goals once, then stop chasing notes in texts and spreadsheets. ChefMate keeps the important details visible when you're planning and cooking.
- •Allergies & dietary restrictions at a glance
- •Client notes that stay attached to every meal
- •Meal history so you don't repeat accidentally
Step 2
Plan a meal in minutes
Choose recipes, add custom items, and build a menu that fits the client. Everything stays tied to the meal so you can prep and invoice without re-entering info.
- •Recipes + custom items in one meal
- •Servings and schedule in one view
- •Optional validation against restrictions
Step 3
Track real ingredient costs while you prep
Costs change depending on the store and discounts — so ChefMate tracks spending per meal, not per recipe. Upload a receipt or enter items quickly, and the meal's ingredient cost updates automatically.
- •Receipt upload with AI item extraction
- •Editable line items (you stay in control)
- •Accurate ingredient cost for this specific meal
Step 4
Set your service fee — with pricing help when you want it
You can always set your own price. When you want a second opinion, the Pricing Assistant uses the meal details (time, complexity, restrictions, costs) to sanity-check your service fee and explain the reasoning.
- •Manual service fee by default
- •Optional chat-style pricing assistant
- •Clear reasoning you can stand behind
Step 5
Invoice fast and move on
When the meal is complete, generate an invoice in seconds. Service and ingredients can be separate line items so your pricing stays transparent and consistent.
- •Service fee + ingredients as separate lines
- •Export-ready invoices for taxes
- •Less admin after every cook
Built for personal chefs who don't want more software
ChefMate is designed to feel familiar: clear screens, sensible defaults, and optional guidance only when you ask for it. If you can run your business from a spreadsheet, you can use ChefMate.
Ready to try it yourself?
Explore the live demo with sample data — no signup required.
Questions? Email contact@trychefmate.com